Permit of stay

The treasure at the end of your quest (a permit of stay - specimen)

General Information

If you are a non-European/EEA citizen and you wish to complete your Ph.D. at SISSA, you must apply for a permit of stay in order to legally stay in Italy.

You have to apply for the permit of stay WITHIN 8 WORKING DAYS from your arrival in Italy.

The permit of stay is issued at the Police Headquarters (Questura) by the Immigration Office (Ufficio Immigrazione) in Trieste (opening hours). It entitles you to temporarily live in Italy and to visit any Schengen Area country.

After applying for the permit of stay you must carry with you the post-office receipt issued upon handing in the application (called 'Assicurata') along with an ID document (expired permit or passport). The original permit of stay will be delivered in 2 or 3 months after the application.

You must carry your permit of stay with you always.

Application for the permit of stay

In order to request your permit of stay you should fill in a documentation kit called RICHIESTA DI RILASCIO/RINNOVO DEL PERMESSO/CARTA DI SOGGIORNO PER CITTADINI STRANIERI which you can collect at the SISSA Reception, at the Students' Secretariat (room 222) or in the main post office of Trieste (address: Piazza Vittorio Veneto, 1).

"10 BIS" NOTIFICATION - MISSING DOCUMENTS AFTER FINGERPRINTS INTERVIEW

10 bis notification specimen

IMPORTANT - If after the fingerprints appointment you received a document like the one on the right, it means that you missed one or more documents in your envelope. In order to fix the situation you MUST send an e-mail to Ts Immigrazione (immigrazione.ts@poliziadistato.it) with the following object: your surname and name, "responsabile dell'istruttoria" and the initials of the name of the Police Headquarters Officer (they are written in the document).

Students' Secretariat will help you by sending the documents to the Police Headquarters (Questura) for you.

In order to prevent the event above, you can scan the missing documents (the documents that you did not enclose in your envelope) and deliver them during your fingerprints appointment

How to fill in the documents and Permit of stay procedure

Instructions to fill in the form - text

Instructions to fill in the form - images (FIRST REQUEST)

Instructions to fill in the form - images (RENEWAL OF THE PERMIT)

Information about the sending of the envelope from the post office

Instructions about the payment of the SSN health card via bank transfer

If you are 2nd-, 3rd-, 4th-year student, you can find your letter of enrolment for Questura in Esse 3 webpage --> Certificates --> Permit for next year.

If you are a 4th-year student and you had a post-ponement of the date of your Defense, please contact phd@sissa.it.

If you need more help, please write to phd@sissa.it.

What documents do you need to apply for a permit of stay?

Marca da bollo specimen

1. A documentation kit which includes an application form (Form 1 filled in) and a list of documents to be enclosed with the application.
2. A marca da bollo (revenue stamp) of € 16.00 (cash only!). You can buy it at a tobacco shop (tabaccaio) where cigarettes are sold.
3. Photocopy of the pages of the passport with your personal information.
4. Enrollment certificate (If you are 2nd-, 3rd-, 4th-year student, you can find it in Esse 3 webpage --> Certificates --> Permit for next year).
5. Proof of sufficient means of subsistence: enrollment certificate (same as above) with the amount of your fellowship. If you do not have a fellowship, you should enclose a bank statement.
6. Copy of the insurance policy valid in Italy for the entire period of validity of the permit of stay, which will cover you in case of illness and injury (see Health Insurance). Note: It is strongly recommended to take the public health insurance (SSN) because, if you are a Ph.D. student, SISSA will reimburse you.
7. A receipt of the postal paying-in slip for the payment of € 70.46, which you have to pay upon submission of your application at the post office.
8. Your codice fiscale.
9. The contract of your apartment in Trieste (if you already signed it)

IMPORTANT

All these documents must be enclosed in the kit envelope RICHIESTA DI RILASCIO/RINNOVO DEL PERMESSO/CARTA DI SOGGIORNO PER CITTADINI STRANIERI. THE ENCLOSED DOCUMENTS SHOULD BE COPIES (YOU MUST KEEP THE ORIGINALS) EXCEPT FOR FORM 1. The envelope should not be closed because the post office will check all your documents before accepting the application.

If you miss a document in the envelope, the procedure can slow down and the issuing of the permit can take several months more (see above).

How much does it cost to apply for a permit of stay?

You will have to apply for a new permit of stay each year. These are the costs you can except to pay each time you apply for or renew your permit of stay.

• Application fee: € 30.00
• Cost of the electronic permit: € 70.46
• Marca da bollo: € 16.00
• Health Insurance: € 149.77 (National Health Insurance for this year and for next year) = € 299.54. Note: if you are a PhD student the Health Insurance costs will be reimbursed by SISSA.

Where to submit the application kit?

The receipt issued by the post office - The Assicurata number is circled in red

After having filled in Form 1 of the documentation kit and enclosed ALL the additional documents required, go to the Main Post Office (Piazza Vittorio Veneto 1) and personally hand in the open envelope of the kit. The Post office clerk will ask you to show your passport (or an identity document). You will be then asked to pay a post charge of € 30.00 for the application and € 70.46 for the electronic permit of stay.

You will receive a receipt from the post office ('Assicurata') which you must always keep with you together with your passport, as this is the proof of your permit of stay until the original arrives. This receipt contains a number (Numero Assicurata) that will allow you to check online the progress of your permit of stay.

You will also receive a note with the date of your appointment for fingerprinting at the immigration office of the Questura (usually a few weeks after your request).

Appointment at the Questura

Once your request has been accepted, you will receive an appointment by registered letter to go to the Immigration Office (Ufficio Immigrazione) of the Questura in Trieste (opening hours) in order to have your fingerprints taken.

If you find on the Internet the information regarding the time and date of your appointment at the Police station (Questura) but you have not received the registered letter, you can print out the relevant Internet page and take it with you to the Immigration Office of the Police stationQuestura.

On the portaleimmigrazione website you can track the progress of your application. If you find a message there stating that the documentation you submitted is incomplete (documentazione non completa) or that it was wrongly filled in (documentazione non completata correttamente), do not worry When you will get the appointment and go to the Immigration Office at the Questura you will be able to bring the missing documents or make any necessary corrections.

Important: try to not miss an appointment for fingerprinting. It is possible to take another one, but not ever easy.

Documents

When you go for the fingerprinting remember to take with you:

• your passport
• the registered letter containing the details about the appointment at the Questura.
• the originals of all the documents you have submitted through the post office.
• a copy of your lease contract or copy of the declaration made by the landlord to the Questura that you are living in his apartment (modulo di cessione del fabbricato to be signed by the Landlord). The Landlord should submit this declaration to the Questura when you move to the appartment; alternatively, you can provide any other documentary proof of your accommodation.

Note that you will NOT be called by the Questura to collect your permit of stay. After completing the application, you can check online whether your permit of stay has been issued.

Approximately two months after your fingerprints have been taken, you have to go personally to the Questura to collect your permit of stay. On Monday and Thursday from 14.30 to 17.00.

TEMPORARY PERMIT OF STAY

A temporary permit of stay may be requested only for study purposes (participation in seminars, conferences, ecc). The Students' Secretariat supports your application after providing the necessary documentation: invitation, venue, website of the event, tickets, funding.

1) You send all the documents about your mission to Students' Secretariat; 2) Students' Secretariat send you a suppoting letter back; 3) You go to Questura on the afternoons of Mondays or Thursdays with all documents and supporting letter and you ask for a temporary permit of stay. IMPORTANT: you must go to Questura 2-3 weeks before your trip maximum.

Location of the Questura

• ADDRESS: Via Tor Bandena 6
• PHONE: 0403790 567 /571 / 797